BRAESP PRODUCTOS ALIMENTICIOS S.A. – VIGENTGROUP
PRIVACY POLICY
1 – FRAMEWORK
This Privacy Policy establishes the commitment of BRAESP PRODUCTOS ALIMENTICIOS S.A., a company belonging to VIGENTGROUP, and each of the companies within the Group, to its stakeholders (customers, employees, suppliers, shareholders, and investors) regarding the protection of the personal data for which it is responsible. The aim is to strengthen and consolidate the trust-based relationship it maintains with them through clear and transparent communication about what is done with that data, what rights are recognized to their owners, and how those rights can be exercised.
BRAESP PRODUCTOS ALIMENTICIOS S.A. (VIGENTGROUP) acts in strict compliance with the principles described in this policy, the Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR), and applicable data protection legislation in all activities involving personal data processing for which it is responsible.
This Privacy Policy is part of the regulatory framework of VIGENTGROUP, which applies to its affiliated companies for the protection of personal data, and includes rules and procedures for managing data privacy and security.
BRAESP PRODUCTOS ALIMENTICIOS S.A. (VIGENTGROUP) processes personal data through various operational and technical means to support its business process activities.
A. Objectives
The Privacy Policy, as a communication tool, has the following main objectives:
- To strengthen and consolidate the trust-based and close relationship between BRAESP PRODUCTOS ALIMENTICIOS S.A. (VIGENTGROUP) and all its stakeholders;
- To demonstrate transparency regarding the purposes and processing activities carried out by BRAESP PRODUCTOS ALIMENTICIOS S.A. (VIGENTGROUP), as well as the retention periods of the personal data collected;
- To inform data subjects of their rights concerning data protection and how they can exercise them;
- To inform data subjects who the responsible entities within BRAESP PRODUCTOS ALIMENTICIOS S.A. (VIGENTGROUP) are, and how they can be contacted to exercise their rights or clarify how their personal data is handled.
B. Scope of Application
This Privacy Policy applies exclusively to the processing of personal data carried out by BRAESP PRODUCTOS ALIMENTICIOS S.A. (VIGENTGROUP) for the purposes defined herein.
For the purposes of this policy, personal data means any information relating to a specific individual (data subject).
A data subject can be identified directly or indirectly, typically by means of an identification number or through their physical, physiological, genetic, intellectual, economic, cultural, or social characteristics.
C. Maintenance, Communication, and Implementation of the Policy
The Privacy Policy must be reviewed annually, or whenever circumstances change and legislative amendments occur, to ensure it remains up to date and aligned with current regulations and laws. Proposals for reviewing the policy and monitoring its application and compliance are the responsibility of the competent management body of BRAESP PRODUCTOS ALIMENTICIOS S.A. (VIGENTGROUP).
This policy must be known by all employees of BRAESP PRODUCTOS ALIMENTICIOS S.A. (VIGENTGROUP)and made available to its stakeholders whenever their personal data is processed, through appropriate channels, normally via the company’s website.
2 – CONTENT OF THE PRIVACY POLICY
a. Our Privacy Commitment
BRAESP PRODUCTOS ALIMENTICIOS S.A. (VIGENTGROUP) operates on the basis of trust and transparency. This commitment applies to daily interactions with our customers, employees, suppliers, and other stakeholders.
The privacy and security of the data you entrust to us are a top priority.
Our commitment is to collect, store, process, transmit, or delete your personal data transparently, and only those that are essential for the relationship we maintain with you.
We will inform you of how and for what purposes we use your personal data and guarantee that we collect, share, and store it following best practices in personal data security and protection.
We assure you that your personal data in our systems is properly protected, and we are seriously committed to maintaining your privacy and fulfilling our responsibility in protecting it.
For any clarification regarding the use of your personal data, please contact us at: dataprotection@vigent.pt
b. Who Is Responsible for Your Personal Data
The company identified above, to which you have provided your personal data, is responsible for data processing under the General Data Protection Regulation and applicable data protection legislation in the countries where it operates.
BRAESP PRODUCTOS ALIMENTICIOS S.A. is part of the VIGENTGROUP corporate group, and therefore your personal data may be transmitted to and processed by any company within the Group.
c. Personal Data We May Collect
In this Privacy Policy, the term “Personal Data” refers to all information that relates to you and allows us to identify you directly or indirectly. Your personal data may include, for example, your name, tax identification number, and contact details (physical and/or electronic).
We may also receive your personal data from other companies, particularly when they collect, process, or store it under a service contract.
d. How and Why We Use Your Personal Data
We use your personal data strictly as necessary to maintain the existing relationship.
e. How Long We Retain Your Personal Data
We retain your personal data only for as long as is necessary to fulfill the objectives established in the context of the maintained relationship and in compliance with the law.
Once the maximum retention period has been reached, your personal data will be anonymized or securely destroyed/deleted.
f. Who We May Share Your Personal Data With
In some cases, we may disclose your personal data to other entities as part of the services they provide. In such cases, we require them to have appropriate security measures in place to protect your data.
We may also be required to disclose your personal data to authorities or third parties when required by law.
In the event of transfer or access to your personal data by a VIGENTGROUP company or service providers based outside the European Union, we ensure that your personal data is processed under adequate security and protection measures consistent with those we apply.
g. How You Can Exercise Your Data Protection Rights
In certain circumstances, you have the right to access or request:
- Additional information about how we use your personal data;
- A copy of your personal data held by us;
- The transmission of the personal data you have provided to another entity;
- An update of your personal data;
- The deletion of your personal data, except for data that must be retained for legal or judicial reasons;
- To object to the processing of your personal data;
- To restrict the way we use your personal data while any question about its accuracy or use is being clarified;
- The establishment of a communication channel for the data subject to contest decisions based on their personal data.
You also have the right to withdraw or change, at any time, the consent you have given us for the use of your personal data.
The exercise of these rights is guaranteed except when your personal data must be used to safeguard the public interest, particularly in cases of crime detection and prevention, or when subject to professional secrecy.
To exercise your data protection rights, or whenever you have any questions about how we use your data, please contact us by email: dataprotection@vigent.pt
If you are not satisfied with how we use your personal data or with our response to your request, you may file a complaint with the competent supervisory authority.
h. How We Protect Your Personal Data
BRAESP PRODUCTOS ALIMENTICIOS S.A. (VIGENTGROUP) implements a range of information security and protection measures aligned with the best national and international practices to safeguard your personal data. These include technological controls, administrative, technical, and physical measures, and procedures ensuring the protection of your personal data against misuse, unauthorized access or disclosure, loss, improper or accidental alteration, or unauthorized destruction.
We are committed to continuous improvement in information security as part of our daily activities.
Among others, we highlight the following measures:
- Restricted access to your personal data only to those who need it for the purposes defined above;
- Secure storage and transfer of personal data;
- Protection of information systems through devices preventing unauthorized access;
- Implementation of mechanisms ensuring the integrity and quality of your personal data;
- Continuous monitoring of information systems to prevent, detect, and deter misuse;
- Redundancy of storage, processing, and data communication equipment to avoid loss of availability;
- We may have to disclose your personal data to authorities or third parties when required by law; in such cases, our control over how your personal data is protected is limited.
j. Updates to This Privacy Policy
This Privacy Policy may be updated from time to time, and when that occurs, it will be made available through the appropriate channels, namely the BRAESP PRODUCTOS ALIMENTICIOS S.A. (VIGENTGROUP) website.